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SIMPAY.DOC
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1995-02-10
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Requirements; 80 column x 24 line display, hard drive (runs faster on a hard
drive.) Uses DOS backup for backing up files from the utilities menu.
Features;
1. 3 different methods of hour/pay entry for payroll calculations.
A. Enter days hours with 10ths for minutes. (default)
Command line = SIMPAY c 40
B. Enter time in/time out on 12hr clock.
Command line = SIMPAY c 40 12hr
C. Enter time in/time out on 24hr clock.
Command line = SIMPAY c 40 24hr
*note-on time card entries you must make allowance
for time off for lunch in your entries.
If salaried simply enter/accept date, and default pay amount.
*Make sure you enter the pay rate field amount in the
employee record and mark the person as salaried.
2. Overtime Methods.
4 different methods of calculating overtime pay.
A. Overtime on time after 40 hours per week. "40"
How most people are paid.
example; Simpay c 40 12hr
the "c" ^ is for color mode display.
B. Overtime on time after each 8 hours per day "D"
If your working for a real benevolent company.
example; Simpay c 12hr d
C. Overtime on time after each 8 hours per day "W"
with overtime rate for hrs worked on Sat. and Sun.
The way things used to be in a Union.
example; Simpay c 24hr w
D. Straight time for all hours. "40" + "W" or "D"
even after 40 hrs.
What some people do all though not legal.
example; Simpay c 40 d OR Simpay 40 w
3. Advanced earned income credit included in calculations.
Only if called for in employee information.
4. State taxes are calculated on a flat % amount using the gross
wages with no cutoff amount.
5. Unemployment rates are divided into 2 entries (employee info.)
federal rate and state rate. You will have to ask your
accountant what the rates are.
6. Employer amounts are calculated. Workmans comp. and added tax
contributions by the employer in all the reports.
7. View or print out a report on cumulative payroll amounts
and withholding on all employees for ;
*Print out to Epson or compatible printer or Disk file
only on registered version.
a. Year to date.
b. 1 quarter for the year.
c. 1 month out of the year.
d. Current days payroll if already entered and
you haven't exited the program.
8. Allows deletion of weekly records in case of errors.
*On registered version.
Note. with a deletion in the weekly records database
the Employees database is updated to reflect changes.
9. Will keep notes for employees in the employees records.
Such as comments and evaluations.
MENUS :
Main menu selections ;
1. Do payroll.
2. Employee information.
3. Reports
4. Utilities.
Employee menu selections ;
1. Add employees to the database.
2. Change employees information.
3. Return to main menu.
Reports selections ;
1. View/Printout records year to date.
2. View/Printout records for 1 quarter
of the year.
3. View/Printout records for 1 month.
4. View/Printout records for that day
if any were entered during the current
session.
5. Return to main menu.
Utilities menu selections ;
1. Backup DATABASES ONLY, using DOS BACKUP.
*Note, must have DOS BACKUP and RESTORE EXE's
Pathed or in current directory.
2. Restore databases using DOS RESTORE.
*Note, must have DOS BACKUP.EXE and RESTORE.EXE
Pathed or in current directory.
3. Delete weekly records that may have been
entered incorrectly. Employee database
totals are updated to show changes
immediately.
4. "Tag" employee records so they will not show up in
the employee selection window or be included in
any lists or calculations.
Note: The records are only marked here and not
actually deleted. They may be toggled back on
with the delete key for use whenever you wish
to use them again.
5. Reset Gross amounts in individual employee records to 0
at the years end.
If you have used the program last year, the first
time you do a payroll in a new year should automaticly
trigger a reset. If this has not happened you may
reset manually with this selection.
Weekly records entered for the new year are retained and the new
gross amounts are recalculated from your new entries and inserted
into the employees records.
6. Return to main menu.
Payroll tax deductions are percentage based using the formulas from
the IRS "Circular E, Employers Tax Guide . Rev. January 1995".
The WEEKLY Pay period formulas are used.
This method is more accurate than using the tax tables.
There is provision for calculating state income tax deductions in this
program, but only at a flat percentage rate with no gross wage cap to stop
deductions once a certain amount is reached.
It will calculate gross pay, federal taxes, State taxes, and advanced income
credit then give you a net pay. If you wish different formulas for state
taxes included in your program you will have to tell me how your state handles
calculations for state income taxes when you register. + $ 5.00 for the
additional code if based on a rate calculation.
Preferably a copy of the states official circular showing the formulas.
If a table is used for state taxes it will raise the cost of the program
an additional $ 5.00 ..
State = 5.00
Tables = 5.00
Total = 10.00 more to register for both state and table programming code.
STARTING SIMPLE PAYROLL.
To start the payroll program you will have to know how you are paying
overtime, and what form of time keeping you are using,
Time keeping ;
12 hour format, mid. to noon and noon to midnight time card entry.
24 hour format, 0:00 hours to 24:00 hours time card entry.
or a pre-added hour and minutes per day with 10ths of hours for minutes
entry. Example input --> 8.75 hours would be 8 hours and 45 mins.
*Note you will have to deduct lunch times from your entries for all of
the above.
Command line example.
If you are paying overtime on a after 40 hour per week basis and using the
12 hour time card format your startup command line would look like this.
Simpay c 40 12hr
The c is for color mode and may be left out if you wish black and white
or lack a color monitor. (80) columns wide screen only.
You can enter the command line parameters in any sequence, for instance ;
Simpay 40 c 12hr .... or other parameters D or W in place of 40
Before trying to calculate any ones pay and deductions you will have to
enter employee information as stated below.
First you will need to input employee information.
You will need their;
a. names
b. social security number.
c. address
d. hourly rate of pay, or salary rate.
e. Marriage status, and number of dependents.
f. Whether or not they are claiming the advanced earned income credit
and how many W-5 forms an employee's family is using (1 or 2).
g. New in this version, indicating how many eligible children for EIC you
have.
h. State flat tax rate 30 % would = .30 on entry.
i. Workmans compensation insurance rate, (for employer information.)
Once you have entered the employee information you may select Payroll
from the main menu.
You will then be presented with a list of employee
names to choose from. Select your employee.
You will be presented with a date, hours, or gross pay amount entry screen.
If you wish to enter hours from a time card you may press F5 for a time card
entry screen, for 12hr and 24hr entries.
*Note for 12hr and 24hr format when entering your time-in and out
12hr format
8:30 AM would be entered 8.30 AM using a decimal in place of ":"
4:30 PM would be entered 4.30 PM
24hr format
08:30 would be 8.30 using a decimal in place of ":"
16:30 would be 16.30
Enter your information and when completed the program will calculate
withholding taxes etc. and present them to you for approval. If your hours
were accurate and the information you entered is good answer "Y" and
the information will be saved to disk and added to a running total for that
day.
After you have done your payroll if you wish you may view (printout on
registered versions) the payroll for the day showing a list of employees
calculated and a Grand total for the day. Also what the employer is paying
in added taxes and workmans comp. insurance.
The days totals in memory are not lost when you exit the program. When you
exit the totals in memory are saved to disk, only the totals, not the individual
employee information. You can view your last entries on restart by going to
the utilities menu and selecting the Delete feature. This will allow you to
see all the records you have entered. Just view and not delete any records
unless that's what you intend to do.
LICENSE INFORMATION
SIMPAY
LIMITED WARRANTY
~~~~~~~~~~~~~~~~
This program is provided on an "as is" basis without warranty of
any kind, expressed or implied, including but not limited to the
implied warranties of merchantability and fitness for a
particular purpose. The entire risk as to quality, qualifications and
performance of this program is with you. Should the program
prove defective, you (not J. Klement) assume the entire cost of
all necessary repair, servicing, or correction. In no event
will J.Klement be liable to you for any damages, including
any lost profits, lost savings, or other incidental or
consequential damages arising out of the use or inability to use
this program, even if J. Klement has been advised of the
possibility of such damages. This warranty gives you specific
legal rights, and you may also have other rights which vary from
state to state. Some states do not allow the exclusion of
implied warranties or exclusion of liability for incidental or
consequential damages so the above may not apply to you. You
acknowledge that you have read this agreement, understand it,
and agree to be bound by its terms and conditions. You further
agree that it is the complete and exclusive statement of the
agreement between us, which supersedes any proposal or prior
agreement, oral or written, and any other communications between
us.
OWNERS
- This software product CANNOT be sold as part of some other
inclusive product. Nor can it be included in any commercial
software packaging offer.
- This software product cannot be "rented" or "leased" to
others.
- Licensee shall not use, copy, rent, lease, sell, modify,
recompile, disassemble, otherwise reverse engineer, or
transfer the licensed program except as provided in this
agreement. Any such unauthorized use shall result in
immediate and automatic termination of this license in
addition to other remedies available to J. Klement
at law.
- All rights not expressly granted here in are reserved to
J. Klement.
Questions, requests may be sent to :
J. Klement
132 Earl Rd.
Panama City Beach, Fl 32413-9806